Intergrid Recruitment Privacy Policy
Last updated: 08-11-2026
Intergrid Oy (business ID 3364302-9), Kalevankatu 30, 00100 Helsinki, Finland (“Intergrid”), is the controller of your personal data in recruitment. This policy explains what personal data we process when you visit our careers site, apply for a job, connect with us, or when we contact you about a role. For all other personal data, see our Privacy Policy.
For questions or requests, email people@intergrid.fi.
What data we use
Contact details, CV, cover letter, links, education, work history, skills, salary expectations, availability and right to work
Our interview notes, assessments and test results
Interview recordings and transcripts, only if you agree
Information from references you name, only with your consent
Our messages with you, and technical data from this site (see our Cookie Policy)
We only ask for what the role needs. Please do not send your personal identity number, a photo, or information about your health, religion, politics or family. We do not need it.
Where it comes from
From you
From public professional sources and sourcing tools (LinkedIn and Juicebox), when we search ourselves.
From colleagues or partners who recommend you
From your references
If we found you ourselves, we tell you when we first contact you where we found you, and you can ask us to delete your data.
Why we use it and our legal basis
Applying is voluntary, but we need your contact details and application to consider you.
Review your application and talk with you: legitimate interest in hiring the right people, and steps before an employment contract
Keep your details for future roles (talent pool), record and transcribe interviews, contact references, use other sources: your consent. You can withdraw it at any time.
Defend legal claims, for example discrimination claims: legitimate interest and legal obligations
Keep the site secure and understand how it is used: legitimate interest. Cookies only with your consent.
How we use AI
We use AI tools (Teamtailor, Claude by Anthropic, Juicebox, LinkedIn and Notion AI) to find potential candidates, summarise CVs and applications, record, transcribe and summarise interviews, draft messages and write job ads.
A person always decides. No one is hired or rejected by AI alone.
No reading of emotions. We do not use AI to read emotions, personality or sensitive traits from your voice, face or video.
Only the data above. AI providers act on our behalf and may use your data only to provide the service to us.
No hidden bots. If we add a chatbot, we tell you it is AI.
Using AI in recruitment is regulated in the EU. We follow the rules that apply to us and will update this notice when they change.
Who we share it with
Teamtailor, our recruitment system
Our AI tool providers, our sourcing tools (LinkedIn and Juicebox), and tools we use for email, calendar, video meetings and documents
Colleagues who need it: the People team, the hiring manager and interviewers
Recruitment partners, if you applied through them
Your references, only with your consent
Authorities, advisers and courts, when the law requires it or to defend legal claims
Parties to a merger, financing or acquisition, limited and under confidentiality
We do not sell your data. A list of our providers is available on request.
Transfers outside the EU/EEA
Some providers, including AI providers, process data outside the EU/EEA, mainly in the United States. We only allow this with a safeguard approved under the GDPR: an EU adequacy decision, such as the EU–US Data Privacy Framework, or the EU Commission’s standard contractual clauses.
How long we keep it
Not hired: 12 months after our decision, then deleted or anonymised
Found by us, never applied: 12 months after our last contact, then deleted
Talent pool: 36 months from your consent, or until you withdraw it
Interview recordings and transcripts: 12 months after our decision
Technical data from this site: 1 year. Cookie periods are in our Cookie Policy.
Legal claim pending: until it is resolved
If you are hired, relevant data moves to your employee record and we give you our employee privacy notice.
Your rights
Applying is voluntary. Saying no to optional things, such as interview recording, referee checks, or keeping your application for future roles, does not count against you.
You can ask us for a copy of your data, to correct it, delete it, restrict its use, or give it to you in a portable format where this applies. You can object to processing based on our legitimate interest and withdraw your consent at any time. You can also ask how AI was used in your application and ask a person to review it.
Use the Data & Privacy page or email people@intergrid.fi. We reply within one month.
You can complain to the Finnish Data Protection Ombudsman.
Changes
We update this notice when our process or the law changes. The date at the top shows the latest update.
